Bookkeeper Job Description: 9 Skills Needed to Bookkeep

Accounting takes that information and expands on it through analyzing and interpreting the data. If you’re interested in an analytical, business-minded career, becoming a bookkeeper (especially a virtual bookkeeper) might be the right choice. And with no requirements for special certification and education, there are almost no downsides to seeing if it’s a good fit. Pay attention to the job description to identify which jobs are remote bookkeeping jobs and which are in-house.

Regardless of whether you work full-time or part-time, your clients need to feel that you are passionate about working with them. Make sure that you give all of your clients the same level of commitment and never treat them poorly just because they gave you a low paycheck. Since you will be presenting crucial data to your clients, it is important that you can do it coherently and effectively. You should know how to express yourself competently, especially if you will be dealing with various people. Remember that you will also be gathering a lot of essential data, which means you need to have excellent communication skills to get the information you need.

  • An accountant may interpret the financial records put together by a bookkeeper to assess a company’s financial health.
  • You can sometimes choose between full-time and part-time positions, and you may go to work in an office or work from home.
  • Hence, you need to possess the calmness to first, spot those issues long before others, and then solve them.
  • A person responsible for entering data may also be asked to verify the authenticity of the data being entered.

You’ll want to create a contract that outlines details, such as deadlines, rates and expectations so that everyone is on the same page. When first starting out, market yourself as a professional who is well-versed in managing accounts, reconciling transactions, providing financial overviews and balancing budgets. Ask for testimonials from people who have utilized your services in the past and spread the word about your offerings through a website or social media.

Learn advanced financial accounting from a practicing Certified Public Accountant (CPA)… The eight most common skills for bookkeepers in 2023 based on resume usage. Data entry means entering data into a company’s system how do overdrafts work with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. Which bookkeeping skills are you good at, and what do you need to improve on?

Become a Bookkeeper From Home

You typically maintain accurate accounting records across all transactions while communicating with others. A bookkeeper’s job comprises maintaining and balancing financial records, including transactions from coworkers. Effective communication is essential for recording those daily transactions. QuickBooks Live connects bookkeepers with small businesses that need help doing their books. Bookkeepers are not required to have certifications or specific education unless required by a specific employer.

It’s no wonder that organizational skills go hand in hand with the previous bookkeeper job description we discussed. Bookkeepers frequently use spreadsheets to record financial data; therefore, knowing how to use spreadsheet tools can be helpful for bookkeepers. A bookkeeper should be able to create a basic spreadsheet for everyday tasks like keeping track of an account’s details or listing a group of fixed assets. This does not require an understanding of the more advanced spreadsheet features.

What will I get if I subscribe to this Certificate?

However, completing a bookkeeping certification program can teach you basic accounting and how to perform bookkeeping tasks and has the potential to set you apart from other bookkeepers. A client’s financial activities will include all transactions related to their income and expenses and a bookkeeper is responsible for recording all of these transactions accurately. Some bookkeepers may also have to facilitate financial transactions and ensure  transactions are legally compliant. At the end of the course, you’ll receive a professional certificate, which you can put on your resume to demonstrate your skills and accomplishments to potential employers.

In that case, whether you’re a freelance bookkeeper with several clients or simply looking to handle the bookkeeping for your own business, FreshBooks can help. Our cloud-based bookkeeping software solution is quick, efficient, and capable of saving you countless hours of administrative work. These exams test your knowledge of analyzing business transactions, payroll taxes, financial statements, and more. Once you’ve learned how to become a bookkeeper and have two years of work experience, you can become a certified bookkeeper. Becoming a certified bookkeeper requires passing an exam to get a bookkeeping certificate. Although you don’t need a bachelor’s degree, it can make you more competitive.

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If you’re not careful, you might incorrectly pay or charge the bill to someone else. Working in the accounting field, you must have a knack for crunching numbers. Your work will involve a lot of computations, and you need to be able to do this efficiently.

Create financial reports.

Xero online from A to Z by certified Xero expert, complete accounting and bookkeeping course, includes eBook… These types of software enable accountants to analyze, summarize, and communicate their results in an understandable manner. We sorted the top bookkeeper skills based on the percentage of bookkeeper resumes they appeared on.

Bookkeeping is a crucial function of accounting, and earning a bookkeeping certification is a great way to show employers your expertise. While a certificate is not a requirement to become a bookkeeper, some professionals pursue certification to show their skills to employers and stand out in their job search. A bookkeeping certificate can help you find a bookkeeping role, either as an in-house bookkeeper or as a freelancer. Bookkeeping lays the groundwork for many accounting processes, so you can use your experience and knowledge as a stepping stone to becoming an accountant.

Excellent Data Entry and Record-Keeping Skills

In this module, you’ll be introduced to the role of a bookkeeper and gain an understanding of how to use the accounting equation and double-entry accounting. As of 2021, approximately 1.7 million people worked as bookkeeping, accounting, or auditing clerks. The BLS expects the field to have a 5 percent decline in growth from 2021 to 2031. Still, you should see 197,600 job openings each year over the next decade [3]. As a bookkeeper, you will verify and balance receipts, keep track of cash drawers, and check sales records. Bookkeepers also deposit money, cash checks, and ensure correct credit card transactions.

You may handle payroll functions as a bookkeeper, keep tax withholding records, and issue paychecks or send information to a contracted payroll service. Depending on the organization’s size, keeping track of business expenses and reconciling business statements may be your responsibility. A bookkeeper checks for errors when creating reports and managing the general ledger. You will check bank deposits for fraud, fix balance sheet errors, and maintain accurate payroll records. Bookkeepers play a vital role in the business accounting cycle by collecting and inputting data.

The program includes self-teaching workbooks that prepare you to pass the CB exam. Many of the processes, policies, and procedures include detail-oriented tasks to ensure financial accuracy. Below is a sample bookkeeper job description that you can customize to meet the needs of your business. There are dozens and dozens of bookkeeping options available and the choices may seem overwhelming.

Data Entry

However, you will likely need to complete a degree program and other certifications to be an accountant or move beyond a bookkeeping role. A bookkeeping course can teach you the basic knowledge you’ll need to prepare financial reports, organize data using tools like Microsoft Excel, or understand how to balance books. Modern accounting software is the repository of all financial transactions for your company and can generate requisite reports in real-time. So even if you have accounting software, odds are, you still need a bookkeeper to manage the software, enter data, file reports, identify errors and keep everything current. Responsibilities for bookkeepers can vary widely from business to business, though there are a number of very common bookkeeping responsibilities. Remember that you want to tailor the role’s responsibilities in the job description so that it’s not just aligned with the position but with your company.

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